Procurement & Contract Management

The Procurement and Contracts Management Division manages the central procurement activities under the direction of the President and Board of Directors.

Key Responsibilities

  • Approves bid proposals and specifications, composes Request for Tenders Committee Action, and presents recommendation on purchases requiring management or the Board’s approval.
  • Draws up tender lists and documentation based on projected requirement figures, and studies bids, comparing prices, delivery dates and specifications.
  • Assists in the pre-qualification and evaluation of prospective suppliers. Arranges for selection committee to review tenders and prepares relevant paperwork.
  • Reviews Government and commercial contract for acceptability, as well as Government requests for proposal requirements.
  • Discusses contract queries and issues with Government, commercial contracting officers, and other Government and Statutory Authorities.
  • Works with various departments to obtain the necessary contract input.
  • Develops, reviews and approves new or improved administrative, purchasing and clerical procedures to maintain economy and efficiency of operation.
  • Interprets and makes decisions in accordance with laws, ordinances, rules, regulations and policies governing the purchase of contracting of services for civil construction projects.
  • Works cooperatively with other government agencies, Board Management and department heads.
  • Monitors and reviews existing contracts for adherence to agreed terms and conditions and satisfactory completion.
  • Maintains proper records of contract agreements and contract documentations.
  • Selects potential contractors in accordance with the Tenders and Contract procedures for the provision of goods and services.
  • Negotiates terms and conditions.
  • Supports the projects team if discussions with the customer are necessary.
  • Supervises and participates in the preparation of written financial and administrative reports.
  • Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
  • Internal activities include proposal support of new opportunities, logging new contracts, and working with customers and finance to resolve billing issues.
  • Measurement and evaluation of contract performance, conducting contract review meetings and the development of past performance information.